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Office Coordinator


Boston, MA, US
  • Job Type: Full-Time
  • Function: Administration
  • Industry: Growth Equity
  • Post Date: 09/25/2023
  • Email:
  • Website:
  • Company Address: 401 Park Drive, Boston, Massachusetts 02215, US

About PSG

PSG is a growth equity firm that partners with software and technology-enabled services companies to help them navigate transformational growth, capitalize on strategic opportunities, and build strong teams. Having backed more than 120 companies and facilitated over 450 add-on acquisitions, we bring extensive investment experience, deep expertise in software and technology, and a firm commitment to collaborating with management teams.  Founded in 2014, PSG has since raised over $14 billion in capital and operates out of offices in Boston, Kansas City, London, Paris, Madrid, and Tel-Aviv.

Job Description

The Office Coordinator will assist in all areas of the in-office experience. This person will work in tandem with our
Lead Office Coordinator and will be the first impression of the company for external visitors through answering all
incoming phone calls and managing our external meeting experience. They will also be responsible for managing a
variety of in-office benefits and assisting the rest of the Administrative team in improving employee efficiency and
morale. A successful candidate will be capable of managing projects independently, have strong verbal and written
communication skills, and maintain a professional manner in a variety of situations.
• Welcome visitors, offer beverages/snacks, take coat/luggage, direct to appropriate conference room,
notify staff of guest arrival
• Handling all office operations including kitchen and supplies ordering, phone reception and coverage,
and coordinating all incoming/outgoing shipping and mailings
• Assist with the management of vendor relationships
• Ensuring the office common areas are neat and tidy, including running and emptying the
dishwashers, ensuring the fridges are well stocked and are cleaned out when needed, cleaning the
microwave oven, and keeping the supply area organized. Maintain kitchen/office appliances and
ensure they are clean, working and up to date
• Ensuring the meeting rooms are "client ready" (e.g. remove drinking glasses and tidy up the rooms,
sanitize as needed)
• Assist with the semi-annual filter replacements on Molekule units throughout the offices
• Manage the schedules for the conference rooms
• Act as the lead contact for weekly office lunches – order, set up and clean up
• Provide light administrative support for the sourcing team (primarily expense entry into Workday)
• Collaborate on company events including one-off experiences and annual events
• Support miscellaneous projects requested by lead Office Coordinator and Director of Administration

Ideal Experience and Competencies

• Transferrable experience (ideally 2+ years) in a similar role
• Demonstrates customer service experience, extremely personable, outgoing and courteous,
professional demeanor and appearance at all times; punctuality is a must
• Ability to multi-task and juggle a lot of different requests from various stakeholders
• Very organized and detail oriented
• Excellent communication skills
• Highly proficient in Microsoft Office Suite and an ability to learn additional project management and
collaboration tools
• Incredibly proactive; able to anticipate and resolve issues
• Proven management skills with the ability to handle multiple tasks and remain cool under pressure
• A great attitude and team-first mentality
Benefits and Perks
At PSG, we are committed to providing excellent benefits that show our deep appreciation for the hard work of our
team. Our current benefits offerings include:
• Comprehensive medical, dental and vision insurance, paid for 100% by PSG
• Retirement savings plan with PSG match contribution and discretionary profit sharing
• Short- and long-term disability and life insurance policies
• Flexible spending accounts for health, commuting and dependent care
• Competitive paid vacation and paid holidays
• Paid parental leave
• Tuition reimbursement program
• Employee Assistance program
• Partnership with Maven for family forming support including fertility & family building, maternity &
newborn care, and parenting & pediatrics
• Personal training sessions with our Director of Health & Fitness
• Beautiful office space in Fenway area with a state-of-the-art gym
• Lunch 3x/week, snacks, coffee and other beverages available to all employees
PSG Equity L.L.C. (the “Firm”) is an equal opportunity employer and complies with all applicable
federal, state, and local fair employment practice laws. The Firm strictly prohibits and will not tolerate,
condone or allow discrimination or harassment with respect to any employee or applicant for
employment in matters of hiring, promotion, transfer, disciplinary action, termination, compensation,
fringe benefits or other terms and conditions of employment on the basis of race, color, religion,
creed, age, national origin, ancestry, alienage or citizenship status, sex (including pregnancy,
childbirth, breastfeeding or other related medical conditions), gender (including sex stereotyping,
gender identity, gender dysphoria, gender expression, or transgender status), sexual orientation,
disability (including physical disability or mental disability), military or veteran status, familial status,
partnership status, or marital status, or any other status protected by relevant federal, state and local
laws. All employees are prohibited from engaging in unlawful discrimination.

In the Cover Letter section below, please be sure to answer the following 3 questions:
1. Are you legally authorized to work in the United States for our company?
2. Do you now, or will you in the future, require sponsorship for employment visa status (e.g., H-1B visa status, etc.) to work legally for our Company in the United States?
3. If the position requires, are you willing to relocate?